Invoices from lead universities and their subawardees (US, international, and host country) need to be submitted no more frequently than monthly and at least quarterly. For example:

• The first quarter of the year is January to March, so please send your invoices to the ME by at least the end of April
• Other invoice deadlines: Q2- July 31, Q3- October 31, Q4- January 31

If no expenses were incurred iwthin a 3-month period then a no-expenses invoice needs to be submitted for that period.

NOTE: If there is Host Country student tuiton or stipend on your invoice, you should have the J1 student issued through TraiNet

• For more information, follow this link to our Financial Procedures presentation  (ppt).
• Or email the appropriate point-of-contact with the ME with questions: cbrannan@vt.edu