Reporting Instructions for Quarterly Invoices

Invoices from lead universities and their subawardees (US, international, and host country) need to be submitted no more frequently than monthly and at least quarterly. For example:

  • The first quarter of the year is January to March, so please send your invoices to the ME by at least the end of April
  • Other invoice deadlines: Q2- July 31, Q3- October 31, Q4- January 31

If no expenses were incurred iwthin a 3-month period then a no-expenses invoice needs to be submitted for that period.

NOTE: If there is Host Country student tuiton or stipend on your invoice, you should have the J1 student issued through TraiNet